The Event Manager’s Guide to Stress-Free Print Logistics: From Planning to Delivery
November 12, 2025
Organising an event is always a juggling act. You’re balancing deadlines, budgets, suppliers, and the ever-present possibility of last-minute changes. Amidst all this, print logistics, signage, delegate packs, banners, and branded materials can be one of the most overlooked yet critical elements.
The right print assets can elevate your event, reinforce your brand, and create a seamless experience for delegates. But the wrong approach can lead to wasted resources, missed deadlines, and serious stress.
At PremCom, we understand the unique pressures event managers face. That’s why we were one of the first to develop a print-on-demand solution that takes the pain out of event printing. In this guide, we’ll walk you through the challenges of event print logistics and show you how to turn them into opportunities for success.
Every event is unique, but the print challenges are universal. You need materials that are high-quality, on-brand, and delivered on time, often with little room for error. Traditional print suppliers may require large minimum orders, long lead times, and inflexible processes. This can leave you with surplus materials, storage headaches, and the risk of last-minute panic if anything changes.
PremCom’s print-on-demand model is designed to solve these problems. With no minimum order quantities and the ability to print exactly what you need, you can get what you need, when you need it.
Planning Your Print Assets
The first step to stress-free print logistics is understanding what you need. For most events, this includes:
- Signage: Directional signs, welcome banners, branded backdrops, and safety notices.
- Delegate Packs: Programs, agendas, name badges, and branded gifts.
- Informational Assets: Maps, schedules, feedback forms, and more.
But every event is different. A conference may require detailed session signage and personalised delegate packs, while a product launch might focus on eye-catching banners and branded giveaways. The key is to work with a print partner who understands your goals and can adapt to your needs.
The Challenge of Minimum Quantities
One of the biggest frustrations for event managers is being forced to order more than you need. Traditional printers often require minimum quantities, which can lead to unnecessary expense and waste. With PremCom’s print-on-demand service, you can order exactly what you need, whether it’s 5 banners or 100 delegate packs. This flexibility is especially valuable for events with unpredictable attendance or last-minute changes.
Ordering and Lead Times
Timing is everything in event planning. You need a print partner who can deliver on your schedule, not theirs. PremCom’s centralised web portal lets you manage your print assets, make changes, and place orders with just a few clicks. Need to update a sign or add extra badges at the last minute? No problem. Our agile production process ensures your materials are ready when you are.
Delivery and Storage Solutions
Getting your print assets to the right place at the right time is just as important as producing them. PremCom offers coordinated delivery to venues across the UK, as well as secure storage for recurring events or phased rollouts. You’ll have full visibility and control over your inventory, so you never have to worry about running out or over-ordering.
How PremCom Simplifies Print for Events
At PremCom, we’re more than just a printer: we become your event print partner. Our dedicated account managers work closely with you to understand your needs, anticipate challenges, and deliver solutions that add value to your event. From creative consultation to quality control, we’re with you every step of the way.
Don’t let print logistics become a source of stress. With PremCom’s print-on-demand solutions, you can focus on what you do best, creating unforgettable events. Contact us today to find out how we can help you deliver a seamless, high-impact delegate experience.
